HRIS UK Payroll Software
AI Prompts for Payroll Specialists in the UK (Cheat Sheet)
Elena Segura
Cofounder
HMRC recognised
Givver is officially recognised by HMRC (HM Revenue & Customs) as a payroll software provider. This recognition means our software has met HMRC’s standards, passed their testing process, and is listed on the official GOV.UK site. We’re committed to upholding the quality and compliance that come with this recognition.
AI Prompts for Payroll Specialists in the UK (Cheat Sheet)
Artificial Intelligence (AI) can be a helpful tool for payroll specialists. It won’t replace payroll software or compliance knowledge, but it can support you by:
Drafting clear explanations for employees and managers.
Summarising HMRC or ACAS updates into easy-to-digest notes.
Preparing checklists, reports, and proposals.
Helping you spot where more context or clarification is needed.
👉 Important: AI is only as good as the instructions you give it. Always cross-check compliance details with official sources such as HMRC, ACAS, or The Pensions Regulator.
Here is a collection of prompts we’ve gathered that you can copy, paste, and adapt.
Compliance & Guidance
Category | Prompt |
|---|---|
Compliance & Guidance | Summarise the key changes to UK payroll legislation for the ([Fiscal Year]) tax year in plain English. Include effective dates. |
Compliance & Guidance | Tell me what the statutory holiday allowance is in the UK. Include entitlement in weeks/days and an example for part-time. |
HMRC-Sourced Prompts
Category | Prompt |
|---|---|
HMRC-Sourced Prompts | Tell me the confirmed changes for the UK ([Fiscal Year]) tax year for Income Tax thresholds, rates and tax codes for England & Northern Ireland, Scotland, and Wales. Present tables by nation. |
Tell me the confirmed changes for National Insurance in the UK ([Fiscal Year]) tax year for employees and employers. Include thresholds, rates, effective dates, and cite the HMRC page. | |
Tell me the National Minimum Wage and National Living Wage rates for the UK ([Fiscal Year]) year (from April [Year]). Create a table with hourly rates by age band/apprentice. | |
Tell me the confirmed ([Fiscal Year]) rates for Statutory Maternity Pay, Paternity Pay, Adoption Pay, Shared Parental Pay, Parental Bereavement Pay, and Neonatal Care Pay. Include weekly rates, durations, eligibility, and dates. | |
Tell me the ([Fiscal Year]) thresholds and deduction rates for Student Loan Plans 1, 2, 4, 5 and Postgraduate Loan. Include thresholds, deduction rates, effective dates, and cite the HMRC page. |
Employee Communication
Category | Prompt |
|---|---|
Employee Communication | Write a short explanation for an employee asking why their tax code changed from 1257L to 1275L. |
Explain payroll in the UK to a manager with no payroll background. Use a simple worked example. | |
Create an announcement for employees regarding the following payroll change: [Paste the change here]. Structure it with what, why, when, and how it affects staff. | |
Create an announcement for employees regarding the upcoming payroll change: [describe the change here]. Include reasons, expected date, and impact. |
Reporting & Budget Planning
Category | Prompt |
|---|---|
Reporting & Budget Planning | Generate a payroll report for the {Department} for the last quarter. Include salaries, bonuses, overtime, and other relevant metrics. |
Generate a checklist for UK payroll year-end reporting. Include tasks (P60s, P11Ds, RTI submissions) with official HMRC deadlines and dates. Cite the HMRC page. |
Policy & Governance
Category | Prompt |
|---|---|
Policy & Governance | Draft a proposal to update the payroll policies for {Company Name}. Address HMRC 2025/26 changes, employee feedback, and improvements to streamline payroll. |
Holiday Entitlement
Category | Prompt |
|---|---|
Compliance & Guidance | Tell me what the statutory holiday allowance is in the UK. Include entitlement in weeks/days and an example for part-time. |
FAQ
Can AI replace my payroll system or compliance knowledge?
No — AI will not replace compliance expertise or payroll software. It should be used as a support tool.
How can AI help payroll professionals?
AI can reduce admin time, explain complex topics in simple terms, summarise HMRC/ACAS updates, and help you draft reports, proposals, and employee communications.
Can I contribute new prompts?
Yes! 💡 If you have other useful prompts that you’d like to share, email us at help@givver.io — we’d love to add them to this resource.
Where can I learn how to use AI correctly in payroll?
We’ve written a step-by-step guide with best practices, examples, and things to avoid. You can read it here: How to Use AI Effectively in Payroll.
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