HRIS

Choosing the Right HR Software for Small Businesses in the UK

Elena Segura

Cofounder

HMRC recognised

Givver is officially recognised by HMRC (HM Revenue & Customs) as a payroll software provider. This recognition means our software has met HMRC’s standards, passed their testing process, and is listed on the official GOV.UK site. We’re committed to upholding the quality and compliance that come with this recognition.

Choosing the Right HR Software for Small Businesses in the UK

Selecting the right HR software can feel overwhelming, especially for small businesses in the UK where budgets are tight, and compliance with employment law is critical. The right tool should simplify HR admin, support growth, and integrate smoothly with payroll.

Why small businesses need HR software

Many small businesses still manage employee records, holidays, and performance reviews in spreadsheets. While this may work initially, it quickly becomes time-consuming and error-prone. HR software helps by:

  • Centralising employee data.

  • Automating routine tasks such as leave approvals.

  • Ensuring compliance with UK employment legislation.

  • Improving communication between managers and staff.

Key features to look for

When choosing HR software in the UK, small businesses should prioritise:

  • Ease of use – intuitive dashboards save time.

  • Integration with payroll – ensures employee data flows automatically.

  • Compliance tools – such as reminders for right-to-work checks and auto-enrolment pensions.

  • Scalability – the system should adapt as your team grows.

  • Affordability – transparent pricing is essential for small companies.

HR software for small businesses in the UK: examples

While there are many HR platforms on the market, small companies often look for solutions that are simple and affordable. Some providers focus on employee self-service and mobile apps, while others emphasise payroll and compliance. The right fit depends on your company’s size, industry, and priorities.

Benefits of implementing HR software early

Adopting HR software early allows small businesses to:

  • Save time on admin and focus on growth.

  • Provide a better employee experience.

  • Avoid costly compliance mistakes.

FAQs

Is HR software worth it for a company with fewer than 20 employees?
Yes. Even micro-businesses benefit from reduced admin, especially when it comes to payroll, time-off tracking, and record-keeping.

Does HR software integrate with payroll in the UK?
Most solutions do. This helps employers stay compliant with HMRC submissions and reduce errors in payslips.

What’s the cost of HR software for small businesses?
Costs vary, but many providers offer plans starting at around £3–£6 per employee per month.


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