Free Payroll & HR Resources for UK Businesses

Managing payroll and HR in the UK can be time-consuming and complex. To help, we’ve created a collection of free payroll calculators, HR templates, and pension submission files you can download and use straight away.

All resources are designed for UK employers, finance managers, and HR teams who want to save time, reduce manual work, and stay compliant with HMRC and workplace pension rules.

Free Payroll Calculators

• Holiday Allowance Calculator
  Calculate statutory holiday entitlement for full-time, part-time, new starters, and leavers.
  Download Free

• Take-Home Pay Calculator
  Estimate net pay after tax, National Insurance, and pension contributions.
  Download Free

These calculators use the same rules as HMRC and UK employment law, helping you provide accurate results without needing payroll expertise.

Free Payroll & HR Templates

• Payroll Checklist
  Step-by-step guide to ensure every payroll run is accurate and compliant.
  Download Free

• Employee Database
  A ready-to-use spreadsheet to record working hours, salaries, start dates, and employee details.
  Download Free

These templates are ideal for SMEs who want to move away from manual admin in Excel but still need a reliable system to keep everything organised.

Royal London Pension Data Templates

If your pension provider is Royal London, these files are required for data submissions. We’ve made them available for free so you don’t have to create them from scratch:

• New Worker Data Template — for enrolling new employees.
  Download Free

• Worker Data Template — for updating existing employee records.
  Download Free

• Leaver Data Template — for employees leaving or opting out.
  Download Free

• Assessment Data Template — for auto-enrolment results.
  Download Free

• Contribution Data Template — for submitting contribution details.
  Download Free

Using the correct templates avoids errors, rejections, and delays when processing pensions.

Why These Resources Are Free

We believe payroll and HR should be simple, not stressful. That’s why we’re sharing these downloads free of charge:

• Save time on repetitive admin

• Stay compliant with HMRC and The Pensions Regulator

• Get started quickly without specialist payroll knowledge

Payroll, HR and AI

Payroll is rapidly changing. Many UK businesses are now exploring AI in payroll to:

• Automate repetitive checks and calculations

• Analyse payroll data for errors or anomalies

• Answer employee queries instantly without extra admin

At Givver, we’re building payroll and HR tools that combine automation with AI, so businesses can spend less time on admin and more time focusing on people.

If you’d like to learn more, read our guide: How to Use AI Effectively in Payroll.

Get Your Free Downloads

All of the resources above are completely free to download and designed for the UK market. Bookmark this page and use them whenever you need extra support with payroll and HR.

Download All Free Resources