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HRE-signatures

Send it. Sign it. File it on the employee record.

Create a document, choose who signs and track every request. Signed copies are filed with the employee, with reminders, expiry and the full signing history in one place.

HMRC-recognised payrollPayroll support from CIPP-qualified expertsSupport Monday to Friday, 7am to 8pm UK timeTwo-factor sign-in and audit log
How signing works

From draft to signed copy, without leaving Givver.

01Create the documentUpload a contract, letter or policy and place the signature fields.
02Add recipientsEmployees, managers or people outside the company, in the order you need.
03They sign anywhereOn a phone or a laptop, through a secure link. They can also decline.
04Filed automaticallyThe signed copy is stored with the employee and can be downloaded at any time.
Control every request

Nothing gets stuck waiting for a signature.

HR can see where every request is and act on it, without chasing people by email.

Track every request in one list.

See who has opened, signed or declined, and which requests are close to expiry.

Reminders and expiry.

Send a reminder, extend the deadline or reissue a request in a click.

Signers outside the company.

A secure link with an optional access code. No Givver account needed.

Decline with a reason.

Recipients can decline, so HR knows why and can send a corrected version.

Void or replace.

Cancel a request, or supersede it with a new version and keep the history.

For employees

Sign on the phone in under a minute.

People open the request, read the document and sign wherever they are. Employees also find their signed documents later under My Documents.

  • Works on mobile and desktop
  • Review, sign, decline or download
  • Signed copies under My Documents
For HR

Signed documents land in the right place.

No downloading and re-uploading. The signed file is stored with the employee's documents, with visibility controlled by role.

  • Filed on the employee record
  • Folders, tags and visibility controls
  • The full signing history kept with the request
Works with
Documents →Company and employee files, folders and visibility.Onboarding →Offer letters and contracts for new starters.Policies →Publish policies and track who has read them.Employee records →Every document on one record.
Questions

E-signatures, answered.

Do people need a Givver account to sign?

No. Recipients sign through a secure link, and you can add an access code for extra protection.

Can employees sign on their phone?

Yes. Requests open on mobile and desktop.

Can we send reminders or change the deadline?

Yes. HR can send reminders, extend the expiry date, reissue or void a request.

Where are signed documents stored?

With the employee's documents in Givver, where they can be downloaded at any time.

Stop chasing signatures by email.

See how contracts, offer letters and policies would be signed and filed in Givver.

Talk to sales Explore HR software →